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How to Set Automatic Replies in Outlook?

Out of numerous advantageous features of Outlook, one feature which is quite remarkable for the users is the option to set Automatic Replies in Outlook. Yes, if you are using an Outlook email program, you can easily configure it to send automated replies to the people who send you messages when you are unable to reply to them. This feature of Outlook is termed as Out of Office Assistance. To know how to use and set Automatic Replies in Outlook using the out-of-office assistant feature, follow the instructions provided below in this guide.

Steps to Use the Out of Office Assistant in Outlook

For Microsoft Office Outlook 2019, Outlook 2016, 2013, 2010, and Outlook for Office 365

  1. On your Outlook program, click on the File tab located on the top-left corner of the screen. A drop-down menu will appear on your screen.
  2. From the drop-down menu, you will need to click on the Info option and then on the Automatic Replies (Out of Office) You will be directed to the Automatic Replies dialog box.
  3. Under Automatic Replies box, you will need to select the check box next to the option – Send Automatic Replies.
  4. If you wish to specify a set time and date range, you will need to select the check box next to the option – Only send during this time range. You can then set the Start time and End time.
  5. Next, go to the Inside my organization tab, enter the message that you wish to send within your organization. In Outside my organization tab, you will need to enter the message you wish to send outside your Organization. Then, click on the OK Button.
  6. When you select the “Only send during this time range” option, the Automatic Replies (Out of Office) feature will continue to run only until the date and time set for the End Time is reached. Otherwise, the Automatic Replies (Out of Office) will keep on running until you choose the “Do not send automatic replies” option.

For Microsoft Office Outlook 2007

  1. Go to the Tools menu and select Out of Office Assistant option from the drop-down menu that appears on your screen.
  2. In the Out of Office Assistant dialog box, select the check box next to Send Out of Office auto-replies
  3. If you wish to specify a time and date range, you will need to select the check box next to the option – Only send during this time range. Then simply set the Start time and End time.
  4. Next, go to Inside My Organization tab, enter the message you wish to send within your organization. In Outside my organization tab, you will need to enter a message you wish to send outside your organization and then click on the OK
  5. In case you selected the option – Only send during this time range, the Out of Office Assistant feature will be enabled to run until the date and time configured is reached. On the other hand, the Out of Office Assistant will keep on functioning until you select the “Do not send Out of Office auto-replies” option.

For Microsoft Office Outlook 2003

  1. In your Outlook 2003 program, click on the Tools option and select the Out of Office Assistant option from the drop-down list.
  2. In the Out of Office Assistant box, you will need to click on the “I am currently Out of the Office” option.
  3. Next, go to “AutoReply only once to each sender with the following text” box and enter the message you wish to send while you are out of the office. Then, click on the OK
  4. The Out of Assistant option will keep on running until you select the “I am currently in the Office” option.

And, this is how you can set automatic replies in your Outlook program.

More Details: How to Contact Microsoft Outlook Support

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